PTA Board Meeting Minutes

Tuesday, March 2, 2004

Call to Order The Maxwell Escuela de Immersion en Espanol PTA Board meeting was called to order at 1:25 p.m. Tuesday, March 2, 2004 by President Jamie Shier. Deanna Rawlings as recording secretary.

Roll Call  Those in attendance were: Jamie Shier, Michelle Gardner, Jody Casella, Sherri Ball, Deanna Rawlings, Kay Saffari, Stephanie Hamilton, Agnes Barlow, Dean Hunt, Cindy Crane, Dee Lawless.

Approval of Minutes With no corrections, the minutes (February, 2004) were approved.

Treasurer’s Report The total income to date from Invest in Your Child is $10,132. While this is still short of our $15,000 goal, it is a respectable amount. Our combined fundraising efforts to date are $19,544. The shortfall is $3,306. In short, with our carry forward of $21,850, we have plenty of money.

Expenses are well under budget. The teachers are spending money for classroom projects, technology, and student programs. We are comfortable in money available for hospitality, PTA projects, receptions, teacher appreciation, etc.

President’s Report Jamie informed everyone of two ongoing fundraisers being provided by Cold Stone Creamery until the end of the year. 1) Every 4th Monday of the month, mention Maxwell and we get 10% of the sale. 2) Class of the month gets ice cream!

Also, Family Night needs volunteers.

Old Business Jamie introduced Nancy Engel, Innisbrook sales representative. Nancy said that during Maxwell’s last gift wrap sale, our profits were $15,500. This is a straight 50% of total sales. 260 people participated, which is very high according to Nancy. We also received $112 from internet sales, which was a new option. This service offers year round ordering and more products. Nancy explained catalog options and incentives, including 15% off the school supplies students can order from Innisbrook for the school year.

She recommended that we include Labor Day weekend as part of the sales promotion, which lasts 2 ½ weeks. August 16 is the first day of school.

Jamie introduced Dean Hunt to discuss the Friendship Garden. The garden would be located at the back corner of the playground, behind the play equipment. It would be used as a quiet space for children at recess, and for class study. The parent feedback has been overwhelmingly positive.

Bill Henkel is a landscape architect with Henkel-Denmark, and has drawn plans and provided an estimate for this project. Dean distributed a hand-out with this information. Henkel’s estimate is $37,000 retail, but if approved, he will go to wholesalers for help.

The plan is to start with pipes, mulch (which is provided by Fayette Co.), and boulders, and expand as the money comes in.

Michelle Gardner expressed concern about bird droppings and Dean said he will ask Bill Henkel about trees that would not attract birds.

The proposal has been sent to Fayette Co. for approval, and they are supportive of the garden idea. Dean asked for a formal vote from the PTA to approve the requested $5,000. However, that had already been done and the PTA didn’t know when the money was needed. Dean said this year, the project will begin in June, if approved by Fayette Co.

In a further discussion about Innisbrook sales, Stephanie Hamilton said that 131 people have participated in Invest in your Child and $10,302 has been raised. Cindy Crane moved that the PTA sell Innisbrook gift wrap next year, and Kay Saffari seconded the motion. All were in favor and the motion carried.

New Business A nominating committee has been established, which was approved by the board.

Next PTA meeting on Tuesday, April 6 at 6:00 p.m.

Adjournment Meeting adjourned at 2:23 p.m.