PTA Board Meeting Minutes

November 11, 2003

Call to Order: The Maxwell Escuela de Immersion en Espanol PTA Board meeting was called to order at 1:16 p.m. Tuesday, November 11, 2003 in the Maxwell cafeteria by President Jamie Shier. Deanna Rawlings as recording secretary.

Roll Call: Those in attendance were: Jamie Shier, Dana Sartin, Deanna Rawlings, Larry Donithan, Stephanie Hamilton, Candace Harrod, Michelle Gardner, Reba Roberts, Jody Casella, Kate Wood, Ann Armbruster, Kathy Feinberg, Sherri Ball, Cindy Crane, Monica Fowler, Kay Saffari, Agnes Barlow, Christin Helmuth, Ivonne Beegle.

Approval of Minutes: October 2003 minutes approved after motion made by Jamie Shier.

Treasurer's Report: Income for the month of October was $2,871. We are running a small deficit for the year to date: ($727). Taste of Maxwell was an unqualified success. As of the end of October, we had brought in $14,215 and spent $4,031 for a profit of $10,184. In November, we received a few more bills totaling $440. We expect to end with a profit of about $9,750. We budgeted to make $8,000 on this event, so we exceeded our budget by $1,750. A very good fundraiser.

We now need to concentrate on the Invest in Your Child Campaign.  To date, we have raised $3,372. Our goal is $15,000.  We are spending on our budget even though our Invest Campaign is not completed. Teacher projects, student programs, operations and some events are proceeding. I will recommend we hold on the $5,000 playground expense until we know the results of our Invest campaign.

I have added the amount of money we carried forward from the Fabio Zuluaga Scholarship Fund to the budget under "Other Expenses". We brought in $300 over the costs of the reception for him last year and had agreed to use the surplus for children who might need funds for field trips or clothes. We will work with Diane Long on this project

President's Report: Taste of Maxwell was a huge success. Thank you to Monica Fowler. Also to Dana Sartin and the silent auction chairs. 

Principal's Report: Just a reminder of the rule that no one is allowed in the cafeteria or to use their utensils, etc. without a worker present.

Mr. Donithan's 100 days as Interim Principal expires in mid-Jan.  He will stay on as a micro-computer specialist and Susan Deaton will become the Interim.

The new principal search is "dormant" until spring, when Central Office will run a large advertisement.

Old Business

Food Drive: Candace Harrod reported that district wide the food drive was enormous. Unofficially, Maxwell brought in 1,514 lbs., a big increase from last year. Official numbers should be in next month.

Invest in Your Child- Stephanie Hamilton said that brochures will be in the envelopes next week.

New Business

Yearbook - Cliff Tibbitts needed to report early due to a school computer emergency. He reported that we have the opportunity to have 'color' yearbooks this year at a cost of $16.85 per copy. Currently, they cost $10.30 a copy. Covers need to be ordered by the 1st of Dec. Board voted to maintain black and white yearbooks. It was also decided that if parents order now, their cost will be $12, near the 1st of the year the cost will be $13, and if they wait until the end of the year it will cost $15. Another decision was made to make costs for the "job well done" section $2 now, and $3 in the spring.

Student Directory: Reba Roberts began a discussion on the possibility of having ads done professionally;  Jamie will ask Maggie McElvain. Also, the idea of an immersion-wide directory was brought up and these discussions will continue

Centennial Celebration: An open house sometime after Valentine's Day and before spring break was was discussed. People can bring pictures of the past at Maxwell. We will need a feature in the paper. No one, as yet, has volunteered to chair this project.

Los Amigos: Kay Saffari announced that there will be a general meeting in December.

Miscellaneous: There was a discussion for a collection from the 4th & 5th grade to get money fora Christmas gift for teachers.

Adjournment: Meeting adjourned at 2:14.